CONSULTING, PLANNING & COORDINATION
Luxury Month of wedding coordination
CME specializes in custom “month of” planning packages. This service is perfect for the clients that have already lined up a venue and vendors and have already begun designing their event. CME steps in 4-6 weeks out and takes over, acting as an advocate for the clients and a lead contact for the vendors and venue team. SEE FULL PACKAGE.
LOGISTICAL PLANNING MEETING 4-6 WEEKS PRIOR TO WEDDING
Site visit at venue and walk-through – apprx 6 weeks out
Basic information
Review design concepts
Ceremony layout
Reception floor plans
Scheduling and details for day-of
Vendor information and contracts
SET UP AND BREAKDOWN
Drafting day-of to-do lists for set up and breakdown
VENDOR CONFIRMATION
All vendor confirmation calls, final vendor arrangements
VENDOR AND VENUE LIAISON
Act as a liaison between vendors, venue, and client 1 month out
CEREMONY FLOW
Define ceremony details, creating the flow of the processional and recessional,
mapping out the ceremony reserved seating and wedding party placement
(wedding party, family, song selections, etc)
WEDDING DAY TIME LINE
Develop a detailed full wedding day time line for the wedding party, guests,
REHEARSAL FACILITATION
Runs the rehearsal with the officiant and/or church coordinator, works with the wedding party and key family members to ensure that everyone is prepped and confident for the wedding day
WEDDING DAY ON-SITE COORDINATION
Coordinate with vendors and manage ceremony and reception set-up and break down. Oversee that all details are precise and floor plan is correct.
Receive all vendors according to the master schedule
Assist wedding party with final preparations as needed
Provide management of ceremony-to-cocktail-to-reception transitions
Work with officiant, wedding party and family members to organize the ceremony
Ensure all vendors are executing on their contracts, act as liason for all vendors, all day
Work with the catering and venue staff to maintain the day-of schedule precisely
Assist the photographer – ensure she knows all timing, micro-events, locations. Assist with any changes as they arise, and help facilitate group formal photos as necessary. Manage photographers ‘out time’
Transportation management and communication with drivers all day
Communicate with the DJ and musicians throughout the event. Oversee and manage all announcements and special songs/dances
Distribute any outstanding payments and any gratuities you deem necessary
Collect valuables at the end of the evening such as guest book, gifts, cake servers, toasting glasses, etc. Place items in a designated car or room
Address and and all issues and handle them ‘behind the scenes’
Ensure venue is closed according to contract
Emergency Kit
1 assistant coordinator on-site for wedding day if/as necessary
10 hours of coordination service on the wedding day
Month of Coordination Packages start at $2600.
A LA CARTE SERVICES
These services can be added to the “Month Of” package, or can be used to create a custom package based on specific planning needs.
- “Getting Started Consultation” Meeting with Christy to start off the planning process. All aspects of the event will be discussed and Christy will follow up with notes/suggestions, a custom
planning template and budget spreadsheet. - Vendor Referrals – research and referrals, plus assistance in
facilitating initial meetings - Venue Hunting – organize venue site visits, attend with clients, facilitate contracts
- Budget guidance, creation, maintenance
- Inspiration Board development
- Timeline development
- Additional meeting hours
- Favor or Décor construction hours
- Welcome bag assistance and distribution
- Additional Day Of Event hours
- Design Assistance
Full Wedding Planning is also available, but on a limited basis. CME only commits to 2 Full Planning weddings per year. Please inquire!
CME can also plan other wedding related events: bridal/bachelorette party, rehearsal dinner, farewell brunch, wedding weekend itinerary
As well as: Baby shower, art show opening, dinner party, bar/bat mitzvah, company party, birthday party, proposal…
FAQ
Does CME provide “Day of Planning”?
No – our Luxury Month of Coordination is the basic package that CME specializes in and that all our custom packages are based on. CME offers the Month Of package in order to provide the very best service in what Christy considers the shortest possible amount of time. With 4-6 weeks before your special event, CME can cross all the t’s and dot all the i’s to ensure a truly fabulous event.
'Partial Planning' packages are also very popular and Christy will work with clients to create a custom service to best meet their needs.
When should a couple hire their planner?
For a ‘Month of Coordination’ package, clients can hire CME as far as 8 months out, and as last minute as 3 weeks!
How does CME divide payments due?
Typically, 50% is due upon hiring CME, and the full balance is due 2 weeks before the wedding. This payment plan can be adjusted if necessary.
CME utilizes Honeybook, an online payment tool, to send potential clients proposals and agreements, and Honeybook allows both parties to e-sign and pay directly with a credit card or bank transfer.
(Link to Honeybook: https://www.honeybook.com/#home)
Does CME plan gay weddings?
Absolutely! Marriage equality is a cause that is personal to Christy and a very important part of Christy Matthews Events. CME passionately flies the flag LOVE IS LOVE! Christy would be honored to celebrate your love story, gay or straight!
Can CME plan my wedding from a different state?
Yes! CME plans events in Northern California often and would love to work with you to plan your wedding there or anywhere else. CME also happily works with clients planning events in the DFW area when they don’t live here. All meetings and planning can be done over the phone, FaceTime, Skype, email, and in scheduled out visits if possible.